uw logo

Select your language

Elevate Your Coverage with D and O Insurance!

In today's complex legal landscape, the actions of directors and officers (D&Os) can come under intense scrutiny.  Non-profits, in particular, face unique exposures that can put the personal assets of these dedicated individuals at risk. D and O insurance serves as a crucial safety net, offering financial protection if accusations of mismanagement or wrongful acts surface. Let's delve into this essential coverage.

What is D&O insurance, and why do I need it?

In my experience, D&O insurance is a lifeline for anyone serving on a board or in a leadership role. It safeguards your personal assets against lawsuits alleging errors, omissions, or breaches of duty. Lawsuits can stem from disgruntled employees, donors, stakeholders, or even regulatory bodies in some instances.

What types of claims does D&O insurance usually cover?

D&O coverage is incredibly broad. In my opinion, it's designed to protect against a wide array of allegations, including:
  • Misrepresentation or inaccurate statements
  • Employment practices liability (discrimination, harassment, wrongful termination)
  • Breach of fiduciary duty
  • Conflicts of interest
  • Failure to comply with laws and regulations
  • Regulatory investigations
Securing the Right D&O Insurance for Your Non-profit

How do I determine the right amount of D&O coverage for my non-profit?

There's no one-size-fits-all answer, in my experience.  Consider your organization's size, budget, revenue, and the specific risks you face. A seasoned insurance broker can help you assess your needs and tailor a policy.

What factors influence the cost of D&O insurance?

Insurers consider several factors: size of theorganization, scope of operations and activities, financial health, claims history, and the insurance limit desired.
  • Size and Revenue of the Organization: Larger companies, especially those with substantial revenue, generally pay higher premiums. This reflects the increased potential for both the scale of lawsuits and the ability of the company to pay damages.
  • Industry and Risk Profile: Industries with higher inherent risks (like healthcare, technology, or those with extensive regulatory oversight) tend to have higher premiums. A company's business activities and the complexity of its operations also play a role.
  • Financial Health: Companies with robust financial performance and stability often receive more favorable premiums. Insurers look at factors like debt-to-equity ratios and profit margins.
  • Claims History: Past D&O claims, even settled ones, indicate higher risk, leading to higher premiums. Conversely, a clean claims history can be advantageous.
  • Desired Coverage Limits: The higher the amount (the 'limit' of protection the policy provides), the higher the premium.
  • Scope of Coverage: Adding endorsements like Employment Practices Liability (EPLI) or specific limit for regulatory investigations will increase the cost.
  • Deductible Amount: Like other insurance types, opting for a higher deductible (the portion you pay out of pocket before insurance kicks in) generally lowers your premium.
  • Market Conditions: The overall insurance market, including interest rates and the frequency of large claims, can impact D&O pricing trends.

Insights: It's not just one thing: D&O pricing is a complex calculation—no single factor determines the cost.
  • Risk management matters: Insurers reward organizations that demonstrate strong corporate governance, internal controls, and a commitment to mitigating risk. This is why focusing on proactive risk management can have a long-term impact on premiums.
  • The value proposition: While D&O insurance can be expensive, consider the cost of not having it. Legal defense fees and potential settlements can cripple a company and expose directors' and officers' personal assets.

What are 'Side A, B, and C' coverages, and which do I need?

  • Side A: Protects individual D&Os when the non-profit can't indemnify them.
  • Side B: Reimburses the non-profit for indemnifying D&Os.
    Side C: Covers the non-profit itself for claims (like securities lawsuits).

    Most non-profits need all three, in my opinion.
Should I consider an Employment Practices Liability (EPLI) endorsement?
Absolutely! EPLI is often bundled with D&O, expanding protection against employee-related claims, a major risk for non-profits.

Claims-made vs. Occurrence policies:  What's the difference?

Claims-made: Covers claims reported during the policy period.
Occurrence: Covers claims for incidents that happened during the policy period, even if reported later. In my experience, the decision depends on your risk tolerance and budget.

Isn't general liability sufficient?

No. General liability typically excludes the types of allegations covered by D&O.

Here's why relying solely on general liability insurance is a major pitfall for directors, officers, and non-profits:

  1. Fundamentally Different Coverage: General liability focuses on bodily injury, property damage, and certain advertising liabilities arising from your business operations. D&O is designed to protect against allegations specific to leadership decisions and actions, like:

     

    • Mismanagement of funds
    • Breach of fiduciary duty
    • Employment-related lawsuits (discrimination, wrongful termination, etc.)
    • Conflicts of interest
    • Regulatory investigations
  2. No Overlap:  While there might be tiny areas of overlap in some cases, generally, the types of lawsuits covered by D&O are explicitly excluded from general liability coverage.
  3. Addressing Personal Risk: Most importantly, general liability protects your business entity. D&O is the only insurance that safeguards the personal assets of directors and officers in the event of a lawsuit alleging wrongdoing in their leadership capacity.

Thinking Beyond the Lawsuit:

Even if a D&O lawsuit is ultimately groundless, the defense costs alone could be devastating.  D&O is meant to cover these legal defense expenses, which general liability will not.

Bottom Line:  General liability is crucial, but it's a completely different tool from D&O insurance, leaving significant gaps in protection.  For true peace of mind, directors, officers, and non-profits need both.

Do we really need D&O if we are small?

In my opinion, all non-profits, regardless of size, need D&O.  Small organizations can be just as vulnerable.

What are some red flags I should look out for in a D&O policy?

Pay attention to exclusions, sublimits, and defense costs arrangements (whether they're within or outside the limits).

Coverage Exclusions:

  • Narrow Definitions: Scrutinize the definitions of covered claims and excluded acts. Overly restrictive wording can leave you exposed in unexpected situations.
  • Missing Coverages: Ensure essential coverages like Employment Practices Liability (EPLI) are included, particularly for non-profits.
  • Regulatory Investigations: Confirm if the policy covers defense costs and potential fines associated with regulatory investigations.

Limits and Deductibles:

  • Insufficient Coverage Limits: Analyze the "limits of liability" offered by the policy. Will it be enough to cover substantial lawsuits?
  • High Deductibles: Consider the balance between a lower premium and a potentially high deductible you'd be responsible for upfront in a claim.
  • Sublimits: Be aware of potential sublimits on specific types of claims within the policy. These can limit payout for certain situations.

Defense Cost Provisions:

  • Defense Inside vs. Outside the Limits: Some policies limit defense costs to a specific amount "within the limits" of the policy. This can leave you on the hook for additional defense expenses if they exceed that amount. "Defense Outside the Limits" coverage is preferable.
  • Duty to Settle: Certain policies might have a clause requiring you to agree to a settlement if it falls within the policy limits, even if you disagree with the terms. Be wary of such limitations on your defense options.

Additional Considerations:

  • Claims-Made vs. Occurrence Coverage: "Claims-made" policies only cover claims filed during the policy period, even if the incident occurred earlier. "Occurrence" policies offer broader coverage for incidents occurring during the policy period, regardless of when the claim is filed. Choose "occurrence" coverage if possible.
  • Retroactive Dates: For "occurrence" policies, investigate the "retroactive date." This determines how far back the coverage applies to past incidents

Do D&O policies cover defense costs?

Yes, that's their primary purpose – covering legal expenses which can be crippling.

How can I reduce my D&O insurance premiums?

Implement strong corporate governance, risk management, and sound employment practices.

How does a non-profit's specific mission and activities impact the D&O risks they face? 

Non-profits working in sensitive areas like healthcare, social services, or those with high-profile programs could have greater exposure.
What are best practices for D&O risk management that non-profits can implement? Strong internal controls, financial transparency, clear documentation of decisions, board training, and regular policy reviews are vital.

Are there specific D&O insurance providers specializing in the non-profit sector?

Yes! Certain insurers focus on non-profits, offering tailored coverages and expertise that's particularly valuable.

How often should a non-profit review its D&O insurance coverage? 

I recommend annual reviews at a minimum, and more frequently if your organization changes significantly in size or scope.

Resources available to help boards better understand D&O insurance? 

Many insurers and brokers have educational materials. Most associations may also offer guidance. Give us a call or request for quote below.

FAQ


Does D&O insurance cover fines and penalties?

Generally no, but some policies may have limited exceptions.

Can volunteers of a non-profit be covered?

Yes, many policies can extend to include volunteers.

Does D&O insurance cover cyber liability risks?

Some policies may include limited cyber coverage, but often a separate cyber liability policy is needed.

Does D&O insurance cover acts that occurred before the policy was purchased?

It depends. Claims-made policies won't. "Retroactive dates" on occurrence policies determine how far back coverage extends.

What is the typical deductible for a non-profit D&O insurance policy?

Deductibles vary widely based on the factors discussed earlier.